NAGVA

Answers

1. Who makes the decision to sanction a tournament, what factors are considered? Is there an appeal process for denied applications?
   
   The VP of Tournaments, a NAGVA board member appointed by the President and approved by elected board members, reviews sanctioning applications and makes the final determination to approve or deny requests. In some cases, the VP of Tournaments will seek the Board’s recommendation or feedback on particular issues and concerns related to submitted applications. [Back to the top]
    
2. Another city traditionally hosts a tournament the only weekend our facility is available. What are my options?
   
   f the other city is within your Region, then you will need to consider another weekend; if outside your Region, the VP of Tournaments will work with both Directors to find a mutually accepted agreement (which may include having both cities host on the same weekend). [Back to the top]
    
3. How long should I expect to wait for the official response?
   
   Once the application is considered complete –meaning all requests for additional information are sent and any outstanding items/ restrictions from prior seasons are resolved – please allow at least 7-10 days for the decision to be communicated. [Back to the top]
    
4. How do I update team statuses upon receipt of payments?
   
   When your application to host a tournament is approved, the webmaster will update the NAGVA profile for the Tournament Director, and the Tournament Registrar to allow access to the Tournament Admin section of the website. "Super Passwords, or tournament specific log-ins are no longer used; rather, those coded for access will see Tournament Admin as a menu item among the links shown once logged-in. (use your NAGVA ID and password). To change a team's status from pending to confirmed once payment is received, log in. Select "Administer Tournament", highlight the team using the drop down selectors, click "Maintain Rosters." Once the roster opens, find the drop-down selector in the upper left, highlight "CONFIRMED", and scroll down the page. Find the gray button labeled "Save Changes." [Back to the top]
    
5. What is the Master's Division?
   
   NAGVA Tournament Directors may chose to offer a division, or divisions, or devote an entire tournament to Master's players. Although there is no specific age limit defining Master players, 35+ is a suggested guideline. Directors must indicate Skill Level Division in addition to the Master's distinction. Likewise, a Master's division is subject to the same requirements as Standard skill level divisions (minimum of 4 teams must register, etc.) [Back to the top]
    
6. Why is a Financial Report necessary? How do I complete it properly?
   
   Tournaments generate and spend large sums of money. The financial report is a worksheet consisting of a budget (turned in prior to the event) and actual costs – broken into broad categories of expenses and revenue. The form was revised for this season; it now asks for detailed information about donations /charitable gifts made by the tournament. The reports are reviewed by the VP of Tournaments and available upon request by the membership. Directors are required to submit the Financial Report within 7 days following their tournament. Failure to comply will result in restrictions placed on future sanctioning requests. [Back to the top]
    
7. What do I do with the results of the competition?
   
   Send full results (not just top 3 in each division) of bracket play using the template provided on the TD Roadmap website. Email the results to NAGVA's Webmaster within 1 week after your tournament for posting online. Please allow a few days for the webmaster to post before inquiring. MVP/All-Star Awards are not archived or posted online. [Back to the top]
    
8. How does NAGVA's insurance work? What do I need to do as Tournament Director?
   
   NAGVA currently has Commercial General Liability Coverage and Hired Auto & Employer’s Non-ownership Liability Coverage as an Amateur Team & Sporting Organization. The policy covers up to $1M US per individual incident and $2M US aggregate. What does all that insurance jargon mean for YOU? You will need to submit a request to obtain a Certificate of Insurance, which extends NAGVA’s coverage to all participants, the organizers, and generally the facility. You will need to determine who to list as the “Additionally Insured” on the Certificate. In most cases, it is the facility itself – however, you must confirm if that is the case for your tournament. If your facility requires coverage amounts greater than noted above, contact the VP of Tournaments immediately – additional research and arrangements will be needed. The policy also provides medical coverage for injury obtained while participating in the competition; however, it is secondary to any existing medical insurance the injured has at the time. *Member Leagues may also request certificates covering their season at their covered facility, provided that all league members also register with NAGVA. [Back to the top]
    
9. What happens if I don't take care of my responsibilities as Tournament Director?
   
   Directors who fail to meet the requirements of the sanctioning agreement not only risk being suspended from the organization, but also jeopardize future sanctioning requests they submit, or those submitted by ANY other Director from the same city. Any matter involving misappropriation or theft of funds will be prosecuted to the full extent of the law, where appropriate and necessary. [Back to the top]
    
10. Can women play in NAGVA as a separate division, on a women's height net?
    
    NAGVA’s history does include a time when women played as an organized group within our tournament structure – although Championships were held separately at times. If you have interested players and would like to include a Women’s competition grouping among the other divisions you offer, please indicate so on the application. As a reminder, NAGVA does not exclude. Quite a few women chose to compete on teams comprised of men, on a men’s height net – across all divisions, and we welcome their continued participation. [Back to the top]
     
11. Does NAGVA have a minimum age requirement?
    
    Directors determine and enforce any age restrictions for their respective tournaments. That said, if underage participants are allowed, Director’s are STRONGLY encouraged to obtain signed copies of this Release of Liability for Minor Participants form, and to require positive photo identification or similar secure methods for verifying age of player and confirming the signature is that of a parent or legal guardian. [Back to the top]
     
12. Should I offer a Modified A Division in the tournament?
    
    NAGVA Tournament Directors may chose to offer a division, or divisions, or devote an entire tournament to Master's players. Although there is no specific age limit defining Master players, 35+ is a suggested guideline. Directors must indicate Skill Level Division in addition to the Master's distinction. Likewise, a Master's division is subject to the same requirements as Standard skill level divisions (minimum of 4 teams must register, etc.). [Back to the top]